Screening Procedure (Lucan-Ilderton Baseball)

  Requirements: Individuals in a Level 1 role will: 

1. Complete and provide a Screening Disclosure Form (Appendix 2) 

2. Participate in training, orientation, and/or monitoring as required (Appendix 1)  

  Requirements: Individuals in a Level 2 role will: 

1. Request and provide a CRJMC or EPIC 

2. Participate in training, orientation, and/or monitoring as required (Appendix 1)

 

  Requirements: Individuals in a Level 3 role will: 

1. Request and provide a VSC (only if born earlier than February 28, 1986) otherwise request and provide a CRJMC or EPIC 

2. Participate in training, orientation, and/or monitoring as required (Appendix 1)  

For individuals in a Level 3 – High Risk role, a VSC only ever needs to be completed once, and thereafter a CRJMC or EPIC will be required when the next screening is due in 3 years. Any returning Level 3 volunteer with a clear VSC in the past is also only required to obtain a CRJMC or EPIC. Coaches should submit requirements to their Association, but can track/submit their status to OBA via their onDeck App and are encouraged to do so.

“CRJMC” – Criminal Record and Judicial Matters Check - Free

“EPIC” – Enhanced Police Information Check 

“VSC” – Vulnerable Sector Check - Free

Note: A Criminal Record Check (“CRC”) will not satisfy the Record Check requirement described in the policy. An EPIC is available online from Sterling Backcheck. Baseball Ontario has joined the Coaching Association of Canada’s Responsible Coaching Movement and therefore has access to an EPIC at a discounted rate. Individuals can obtain an EPIC via https://ondeck.baseballontario.com/my-account/certs (login required; choose Sterling from Available Certifications).  

Complete the requirements according to RISK Level and timing:

Year 1 -
LEVEL 3 - VSC is required if you are new to REP/SELECT coaching (unless born after Feb 1986, then a CRJMC or EPIC is required). SCREENING RENEWAL FORM is also required (Appendix 1)

LEVEL 2 - CRJMC or EPIC required, SCREENING RENEWAL FORM  required (Appendix 1)

LEVEL 1 -  SCREENING DISCLOSURE FORM required (Appendix 2), SCREENING RENEWAL FORM  required (Appendix 1)

Year 2/3 -
LEVEL 3 -  SCREENING RENEWAL FORM  required (Appendix 1)

LEVEL 2 -  SCREENING RENEWAL FORM  required (Appendix 1)

LEVEL 1 -  SCREENING RENEWAL FORM  required (Appendix 1) (Organizations may require Level 1 – Low Risk individuals to provide a new Screening Disclosure Form (Appendix 2) anytime at their discretion)

Year 4 -
LEVEL 3 - CRJMC or EPIC required and 3-year cycle restarts, SCREENING RENEWAL FORM  required (Appendix 1)

LEVEL 2 - CRJMC or EPIC required and 3-year cycle restarts, SCREENING RENEWAL FORM  required (Appendix 1)

LEVEL 1 - SCREENING RENEWAL FORM  required (Appendix 1) (Organizations may require Level 1 – Low Risk individuals to provide a new Screening Disclosure Form (Appendix 2) anytime at their discretion)

APPENDIX 1 - SCREENING RENEWAL FORM 

Baseball Ontario will determine the type and amount of training, orientation and monitoring that will be required, based on the individual’s level of risk. Individuals may be required to acknowledge that they have reviewed and completed the requirements. 
Current Requirements (Mandatory for all Risk Levels)

1. Review relevant OBA policies found at https://www.playoba.ca/oba-policies, including: 

o Code(s) of Conduct, based on roles/positions 

o Supervision (Rule of 2) 

2. Complete one of the following ethics training online modules (one time): 

o Safe Sport (found at coach.ca) 

o Abuse Awareness for Adults (found in ONDeck app)